Policies & Agreements
The terms governing your use of the Spec Designer platform.
Spec Designer Terms & Conditions
1. Acceptance of these Terms
These Terms & Conditions govern your use of Spec Designer ("the Software").
By creating an account, starting a free trial, purchasing a subscription or otherwise accessing or using the Software, you agree to be bound by these Terms & Conditions.
If you do not agree to these Terms & Conditions, you must not access or use the Software.
2. About the Service
Spec Designer is a cloud-based FF&E specification platform designed for interior design professionals.
The Software enables users to create, manage and publish specification books, schedules, reports, images and project information through an internet connection.
We may update, improve or modify the Software from time to time to improve functionality and security.
3. Free Trial
Spec Designer may offer a free trial to allow you to evaluate the Software before purchasing a subscription.
The free trial is provided free of charge and will remain available until the earliest of:
- The expiry of the trial period.
- The commencement of a paid subscription.
- Termination of the trial by either you or Spec Designer.
Any data, project information, reports, specifications, templates, images or customisations created during the free trial may be permanently deleted if a paid subscription is not purchased before the trial ends. We recommend downloading or exporting any information you wish to retain before your trial expires.
The free trial is provided solely for evaluation purposes. Certain features, services or levels of technical support may be limited or unavailable during the trial period.
Spec Designer reserves the right to suspend, withdraw or terminate a free trial at any time where it reasonably believes the trial is being misused, used fraudulently or used in breach of these Terms & Conditions.
Participation in a free trial does not create any obligation for Spec Designer to continue providing the Software beyond the trial period or to offer a subscription on the same terms.
4. User Accounts and Licensing
You are responsible for:
- Providing accurate registration information.
- Keeping your login details secure.
- Ensuring only authorised users access your account.
- Maintaining the confidentiality of your passwords.
Spec Designer operates on a concurrent licensing basis. The number of users accessing the Software at any one time must not exceed the number of active licences included within your subscription.
Licences may be reassigned between members of your organisation, for example where staff roles or personnel change.
You may increase or reduce the number of licences during your subscription, provided that at least one active licence is maintained throughout the initial 12-month minimum subscription term.
Additional licences may be added at any time.
Licence reductions will take effect from the next monthly billing date. No refund or credit will be provided for licences removed part-way through a monthly billing period.
Your subscription fee will be adjusted to reflect the number of active licences and the applicable volume discount.
Changes to the number of licences do not restart or extend the initial 12-month minimum subscription term.
5. Subscriptions and Payments
Spec Designer is provided on a subscription basis.
Paid subscriptions are subject to an initial minimum term of 12 months.
Subscription fees are billed monthly in advance by Direct Debit.
The subscription fee is calculated according to the number of active licences and the applicable subscription price and volume discount.
At the end of the initial 12-month minimum term, your subscription will continue automatically on a rolling monthly basis unless cancelled in accordance with these Terms & Conditions.
After the initial 12-month term, you may cancel your subscription by giving one month's written notice.
During the initial 12-month term, you may increase or reduce your number of licences in accordance with Section 4, but you must maintain at least one active licence.
We reserve the right to amend our subscription pricing and volume discounts from time to time. We will provide reasonable advance notice of any changes to the price of an existing subscription.
If subscription fees remain unpaid, Spec Designer reserves the right to suspend access to the Software until payment has been received. Continued non-payment may result in termination of the subscription and deletion of account data in accordance with these Terms & Conditions.
6. Cancellation and Data Export
Your subscription cannot be cancelled during the initial 12-month minimum term, although the number of licences may be increased or reduced in accordance with these Terms & Conditions, provided at least one active licence is maintained.
Following the initial 12-month term, your subscription may be cancelled by giving one month's written notice.
Following the end of your subscription, your account will remain accessible for 30 days to allow you to download your project data.
During this period you may download or export:
- Specification books.
- Reports.
- Schedules.
- Data in PDF or CSV format.
Images may be downloaded individually at no charge.
If you require a complete archive of all project images, Spec Designer can provide this as an administrative service. The current administration fee will apply.
Following the 30-day period, your account and associated data may be permanently deleted.
7. Acceptable Use
You agree not to:
- Share your account with unauthorised users.
- Use the Software in a manner that exceeds the number of active licences included within your subscription.
- Attempt to copy, modify, reverse engineer or decompile the Software.
- Use the Software for any unlawful purpose.
- Upload malicious software, viruses or harmful code.
- Attempt to gain unauthorised access to the Software, our systems or networks.
- Attempt to circumvent, disable or interfere with any security features of the Software.
- Use the Software in any way that could damage, impair or disrupt its operation, security or performance.
- Use the Software to provide a commercial service to third parties without our prior written consent.
- Use the Software for benchmarking or competitive analysis without our written permission.
- Remove, alter or obscure any copyright, trademark or other proprietary notices contained within the Software.
- Copy, reproduce, distribute or resell any master specification templates or other proprietary content supplied with the Software except where reasonably required for your own internal business purposes.
- Create or use false identities or misleading information when registering for or using the Software.
We reserve the right to suspend or terminate accounts that breach these Terms & Conditions.
8. Your Data
You retain ownership of all specifications, reports, images, project information and other content that you upload to or create using Spec Designer.
We do not claim ownership of your content.
By using the Software, you grant Spec Designer permission to store, process and transmit your data solely for the purpose of providing the Software and related services.
We will only access your data where reasonably necessary to:
- Provide the Software and its services.
- Deliver technical support.
- Maintain system security and system performance.
- Comply with legal or regulatory obligations.
- Investigate suspected misuse, security incidents or breaches of these Terms & Conditions.
We will not access, use or disclose your data for any other purpose except where required by law or with your permission.
9. Privacy
We process personal information in accordance with our Privacy Policy.
By using Spec Designer, you acknowledge that personal information will be processed as described within our Privacy Policy.
10. Intellectual Property
Spec Designer, including its software, design, branding, documentation and content, remains the intellectual property of Spec Designer Ltd.
No ownership rights are transferred to users through use of the Software.
11. Sample Projects and Templates
Spec Designer may include sample projects, master specification templates, reports, schedules, images and other demonstration content to help users evaluate the Software and get started more quickly.
All sample content is provided for guidance and demonstration purposes only. Any names, products, suppliers, pricing, specifications or project information contained within the sample content may be fictional, illustrative or out of date.
Master specification templates are intended as a starting point only and should not be considered complete or suitable for every project. It is your responsibility to review, verify and amend all sample content and templates to ensure they are appropriate for your specific project requirements.
Spec Designer makes no representation or warranty regarding the accuracy, completeness or suitability of any sample content or templates and accepts no liability for any loss or damage arising from their use without appropriate review.
12. Availability and Support
We aim to provide a reliable and secure service but cannot guarantee uninterrupted availability.
Planned maintenance may occasionally require temporary downtime.
Technical support is provided to customers with an active subscription during normal business hours.
13. Security
We use commercially reasonable security measures to protect customer data.
Customers are responsible for maintaining their own backups by exporting important project data where appropriate.
However, no internet-based service can be guaranteed completely secure, and you acknowledge that use of the Software is at your own risk.
14. Disclaimer
While we make every effort to provide a reliable, secure and high-quality service, Spec Designer is provided on an "as available" basis.
We do not warrant that the Software will be uninterrupted, error-free or available at all times, nor do we guarantee that it will meet every individual business requirement.
You are responsible for ensuring that the Software is suitable for your intended use and for verifying the accuracy of any data, reports or documents generated using the Software before relying upon them.
Any guidance, advice or assistance provided by Spec Designer, whether verbally or in writing, is provided in good faith and does not constitute a warranty or create any additional contractual obligation unless expressly agreed in writing.
15. Limitation of Liability
To the fullest extent permitted by law, Spec Designer shall not be liable for any indirect, consequential or incidental loss, including loss of profits, business interruption or loss of data arising from the use of Spec Designer.
16. Suspension or Termination
We may suspend or terminate your access to Spec Designer immediately where:
- These Terms & Conditions have been breached.
- Subscription fees remain unpaid.
- We reasonably believe the Software is being misused or used unlawfully.
- We are required to do so by law.
- Continued access could compromise the security, integrity or availability of the Software or other users.
You may terminate your subscription in accordance with the cancellation provisions set out in these Terms & Conditions.
Following termination or cancellation, your account will remain available for 30 days to allow you to download or export your project data. After this period, your account and associated data may be permanently deleted.
Spec Designer reserves the right to refuse future access to the Software where a previous account has been terminated for breach of these Terms & Conditions.
17. Changes to these Terms
We may update these Terms & Conditions from time to time.
Where changes materially affect your rights, we will provide reasonable notice before the updated Terms become effective.
Continued use of the Software after the updated Terms become effective constitutes acceptance of the revised Terms.
18. Governing Law
These Terms & Conditions shall be governed by and construed in accordance with the laws of England and Wales.
Any disputes arising from these Terms shall be subject to the exclusive jurisdiction of the courts of England and Wales.
19. Contact Us
If you have any questions regarding these Terms & Conditions, please contact us:
Spec Designer
Email: info@spec-designer.com
Telephone: +44 20 3758 900020. Entire Agreement
These Terms & Conditions, together with our Privacy Policy, constitute the entire agreement between you and Spec Designer regarding your use of the Software.
If any provision of these Terms & Conditions is found to be invalid, unlawful or unenforceable, the remaining provisions shall continue in full force and effect.